Control planning and capacity in complex software projects

At SST, we work daily on a variety of software projects for our clients. Each project requires a different approach, different expertise, and often a changing team composition. Good planning goes beyond simply allocating hours. For our clients, it means:

• Clarity about commitment and progress
• Realistic deadlines
• The right people at the right time
• Fewer surprises during the project

By carefully planning, we ensure that software development remains predictable and manageable. This gives clients peace of mind and confidence, even in projects with many dependencies.

To keep our projects organized, we developed PLAN: our internal planning system for organizing capacity. PLAN provides insight into who is available when, how capacity is allocated across projects, and where potential bottlenecks arise. The system helps us make informed decisions, ensuring projects remain stable, even when priorities shift.

For our clients, this means that behind every project lies a structured system that helps meet deadlines and ensure quality. PLAN is not intended as a product, but as part of our internal strength: software we build to help us build better software for others.

PLAN supports both short-term planning and looking ahead over several weeks or months. In the short term, we coordinate concrete deployments on a weekly basis, while in the long term, we reserve capacity for upcoming phases, releases, or expansions. This allows us to adjust promptly and maintain clear expectations.

This is not only useful for us, but especially for our clients: it ensures that projects run predictably and that everyone knows where they stand, today and tomorrow.

Our project structure and team composition are automatically synchronized with our project administration. This ensures that PLAN always works with up-to-date data, and planning and execution are seamlessly integrated. This prevents misunderstandings and keeps projects organized, without anyone having to rely on manual transfers or separate spreadsheets.

PLAN is not a standalone system, but an integral part of our working method. Through insight, structure, and clear agreements, we can:

• Keep agreements
• Remain flexible during changes
• Deliver quality without overloading teams